How to Send an Email to HR for Job with Resume
Sending an email to HR for a job application is one of the most important steps in the recruiting process. A well-written email shows professionalism, clarity and genuine interest in the role. When sending your resume via email, you should follow a clear structure that includes a subject line, salutation, introduction, main content, skills, purpose of application, closing and attachment notes.
Below is a complete guide with a detailed sample email that you can use straight away.
How to send an email to HR for Job with a resume
Important points before sending an email
Use a professional subject line, like:
- Apply for “[Job Title] – [Your Name]”
- Attach your updated resume as a PDF.
- Keep your email polite, structured and simple to understand.
- Double-check for spelling or grammar mistakes.
- Clearly explain why you are a good fit for the role.
- Sample Email Format to HR for Job Application
Subject: Application for the position of [Job Title] – [Your Name]
I hope you are doing well. My name is [your name], and I am writing to express my interest in the [job title] position at [company name]. I recently received this opportunity and was pleased to find that my skills, qualifications and career goals closely match the requirements of this role. I am attaching my updated resume for your review and consideration.
I have completed my [your qualification] and, throughout my educational and professional journey, have developed strong knowledge in [key job skills]. Over time, I have developed essential workplace skills, including communication, teamwork, customer support, time management, and problem-solving abilities. I believe these strengths will help me contribute effectively to your team.
I am particularly interested in joining [Company Name] because I admire the organisation’s work culture, growth opportunities, and dedication to providing quality services. I am confident that this role will provide me the right platform to further my career and will also allow me to contribute positively with my skills and commitment.
In my previous role at [previous company, if any], I held [key responsibilities], where I consistently demonstrated professionalism, accuracy, and willingness to learn. These experiences have shaped my work ethic and improved my ability to manage tasks efficiently.
I am confident that I can add value to your organisation through my dedication, adaptability and enthusiasm for learning new things. I would appreciate the opportunity to further discuss my application in an interview.
Please feel free to contact me at [your phone number] or [your email ID]. Thank you for your time and consideration. I look forward to hearing from you soon.
Best wishes,
[your name]
[phone number]
[email id]
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